Technical Circular No:007/2019

Subject: Barbados Administration – Use of MARPOL Electronic Record Books

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  • The Barbados Maritime Administration has issued Information Bulletin No. 304 (copy attached) encouraging ships to use Electronic Oil Record Books (eORBs) on a trial basis prior to the guidelines for the use of electronic MARPOL record books is formally adopted by IMO.
  • The use of eORBs is permitted during the trial period provided the following requirements are adhered to:

    • The software for eORB is approved by a Barbados approved Recognized Organization to ensure it conforms with the following requirements:
      • MARPOL Annex I, Regulation 17 & 36.
      • IMO MEPC Circ. 736/ Rev.2 guidelines.

    • The entries from the electronic record book is printed and accompanied with a printed version of the following (refer to MARPOL Annex I, Appendix III Form of Oil Record Book):
      • Part I: Machinery space operation (All ships) - Introduction and List of Items to be recorded.
      • Part II: Cargo/ ballast operations (Oil tankers) – Plan view of cargo and slop tanks, Introduction and List of items to be recorded.

    • The printed record book must have each page of entries numbered sequentially. Each entry is to be signed by the officer in charge and each page is to be signed by the Master.

    • The printed version will be the official version of the eORB which should be available for inspection by any third party inspector and maintained on board for three years.

    • A copy of attached Information Bulletin No. 304 is to be available on board as evidence of the Administration’s requirements.
  • Ship owners and operators intending to use such an electronic record keeping system are required to approach the Administration with a statement confirming that the system complies with the requirements set out in Information Bulletin No. 304 and that the crew has been appropriately trained in the management, use and operation of the system.
  • The Administration will then issue a “Declaration of MARPOL Electronic Record Book”, acknowledging its use and valid for one year.
  • Ship owners/ operators and masters of Barbados flagged ships are advised to be guided by above and the attached Information Bulletin No. 304.



This Technical Circular and the material contained in it is provided only for the purpose of supplying current information to the reader and not as an advice to be relied upon by any person. While we have taken utmost care to be as factual as possible, readers/ users are advised to verify the exact text and content of the Regulation from the original source/ issuing Authority.


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