Technical Circular No. 46 | 2017

Subject: Panama Policy Reg. Ballast Water Management Convention, 2004.

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  1. Panama Maritime Authority has issued Merchant Marine Circular MMC-345 (copy attached) providing guidance and instructions to ensure compliance with the Ballast Water Management Convention 2004 and IMO Assembly Resolution A.1088 (28).
  1. Republic of Panama has submitted to IMO the accession of the Ballast Water Management Convention 2004 (BWMC), on 19 October 2016 and the Convention will enter into force on 8 September 2017.
  1. On entry into force of BWMC:
  1. All Panamanian flagged ships with dedicated ballast water tanks or spaces, will be required to comply with the following requirements:

a. Ballast Water Management Plan approved by Panama Administration.

b. Ballast Water Record Book.

2. Panamanian flagged ships of 400 GT and above (excluding floating platforms, FSUs and FPSOs at the location of operation) will in addition to above documents, be required to carry on board an International Ballast Water Management Certificate.

3. Mobile Offshore Units including Mobile Offshore Drilling Units will be required to be surveyed and issued with an IBWMC according to regulations E-1 and E-2 of the Convention, as applicable.

4. Ballast Water Management Systems (BWMS):

i. Panama Administration will accept the Ballast Water Management Systems, Type approved by other Administrations, provided it’s been approved in accordance with the Guidelines on the Type Approval process for BWMS (Resolution MEPC.174 (58) or Resolution MEPC.279 (70) as applicable).

ii. Ships involved in voyages that include ports in the United States or its jurisdictional waters will be required to be fitted with BWMS accepted by the USCG.

iii. An additional survey during sea trials of a Ballast Water Management Systems (BWMS) would be required to confirm the operation and efficacy of the system.

5. Ballast Water Management Plan (BWMP):

i. BWMP will be evaluated, revised and approved by Segumar Panama in accordance with IMO Resolution MEPC.127 (53).

ii. To apply for the approval, ship-owners and ship operators should access the following link: htpp:// from March 15, 2017. The link will allow users to upload the ship’s BWMP.

iii. From 15 March 2017, Panama Administration will issue an electronic BWMP Statement of Fact to the Company, valid for three (3) months, upon receipt of the BWMP for review and approval. BWMP will be approved electronically and electronic copy to be placed on board and available for inspection at all times.

iv. Ships not fitted with a BWMS or ships fitted with a BWMS which has been subject to modification should review and update their BWMP upon installation or modification. In these cases BWMP should be submitted to the Administration for re-approval.

v. Ballast Water Management Plans, previously approved in accordance with Resolution A.868 (20), will remain valid until the plan requires revision due to the installation of a BWMS.

vi. BWMP as per the guideline on Resolution MEPC.127 (53) will only be evaluated and endorsed by the Panama Administration.

6. International Ballast Water Management Certificate (IBWMC):

i. IRS as Recognized Organization is authorized to perform surveys required by the Convention (Regulation E-1) and to issue an Interim International Ballast Water Management Certificate valid for a period of maximum five (5) months, after satisfactory completion of the correspondent initial or renewal survey.

ii. Initial Survey (in connection with Certificates issued for the first time), may be performed prior to the entry into force of the Convention. In such cases an Interim Certificate will be issued along with annotation of the Certificate to state that validity (maximum five months) begins from the entry-into force date (08 Sept 2017).

iii. The ship’s survey to issue the IBWMC for the first time is allowed to be carried out in conjunction with the annual survey of the statutory certificates.

iv. The Full Term International Ballast Water Management Certificate (IBWMC) will be issued by Segumar Offices (including branch offices) after receiving through the electronic system, copy of the following documents:

  • Short term or Provisional Certificate or Statement of Compliance issued by IRS;
  • Survey Report; and
  • Approved BWMP*.

* - At this stage, plan should be approved by Panama Administration and therefore approval copy or the correspondent Statement of Fact should be available in their record. However, in case of those ships with an approved BWMP by a RO as per the guidelines of Resolution A.868 (20), evidence of such approval shall be uploaded on Segumar E-app (e.g. Cover page of the BWMP reflecting approval as per Res.A.868 (20).

7. Special Considerations:

i. Panama Maritime Authority vide MMC-342 has informed that ship owners and managers may seek to de-harmonize the IOPP certificate due dates from the HSSC system of the statutory certificates for their vessels to allow the renewal of IOPP survey before the implementation date of BWMC (8th Sept 2017) in order to postpone the installation of a Ballast Water Management System.

Ship owners and managers intending to de-harmonize the IOPP Certificate due dates from HSSC system as above, may forward their request to the Administration for approval on case by case basis.

Ship owners/ operators and masters are advised to be guided by above.


  1. Panama Merchant Marine Circular, MMC-345.


This Technical Circular and the material contained in it is provided only for the purpose of supplying current information to the reader and not as an advice to be relied upon by any person.
While we have taken utmost care to be as factual as possible, readers/ users are advised to verify the exact text and content of the Regulation from the original source/ issuing Authority.


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